Administrative Assistant Job Description- Part-time

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office and warehouse. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the organization’s concepts, practices, and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Manual lifting may be required.

Administrative assistant responsibilities:

• Carry out administrative duties such as filing, typing, copying, scanning, etc.
• Reply to email, telephone, or face to face inquiries; provide information by answering questions and requests
• Prepare and distribute correspondence memos, letters, faxes, forms, and reports
• Develop and maintain computer and manual filing systems
• Maintain supplies inventory by checking stock to determine inventory levels
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Receive, sort, and distribute the mail
• Implement clerical duties and administrative processes
• Input data into organizational databases

Skills

• Administrative Writing Skills/Editing and Proofreading
• Telephone skills/Proficiency in Microsoft Office
• Professionalism
• Problem Solving
• Supply Management/Inventory Control
• Attention to Detail/Accuracy/Multitask
• Teamwork
• Discretion and Judgment
• Patience/Flexibility
• Resourcefulness

Administrative assistant requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written, verbal, organizational and planning skills
• Proficient in MS Office and database data entry
• At least 3 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred
• Bilingual in English/Spanish is a plus

Job Type: Part-time

Pay: From $15.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 3 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: One location

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