Job Description

Includes critical functions of the job.

The company retains the right to assign or reassign duties to or from this job at any time.

Job Title: Executive Assistant

Department: Executive

Reports to: President & CEO

Classification: Exempt

Schedule: M-F, 8:00 a.m. to 5:00 p.m.

Job Summary

The Executive Assistant provides a wide range of administrative support to the President and CEO and to the Chief of Staff (Executives). This role is forward-facing and interactive with all levels of the organization.

Essential Job Functions and Responsibilities

• Plans and coordinates logistics and arrangements for on-site/off-site events including internal and external meetings, group trainings, and the like
• Efficiently and pro-actively manages calendars of the Executives including scheduling appointments, communication, logistics, and accommodations, and keeping all parties abreast of any changes
• Liaises between Executives and corporate leadership both domestically and internationally to keep information flow and decision-making processes moving forward. Accumulates questions and decision points from leadership to discuss with Executives then provide feedback to leadership especially during Executive travel
• Ensures timely maintenance of corporate goal tracking by interacting with leadership/goal owners
• Drafts and submits Executives’ expense reports to Accounting, processes invoices related to areas of responsibility
• Prepares reports using shared and individually tracked data
• Manages the schedule and internal documentation of the corporate aircraft in conjunction with the Director, Flight Operations; makes travel arrangements
• Manages the Housekeeping staff, including related budget and inventory, performance management both formal and day-to-day, and scheduling in collaboration with the Lead Housekeeping Attendant
• Performs general office duties including answering Executive phones, greeting visitors, incoming/outgoing mail, organization of supply room either personally or utilizing Housekeeping staff
• Creates and maintains filing systems, both electronic and physical
• Leads and lives corporate core values
• Proactively understands and follows company Management System objectives and procedures relevant to job function (ISO and Responsible Care) including completion of related training initially and ongoing
• Completes other duties as assigned

Qualifications and Skills

• B.S. Degree in Business related field preferred; high school diploma or GED required
• Prior Executive/Administrative Assistance experience strongly preferred
• Experience in a manufacturing environment a plus
• Ability to work both independently and in collaboration with employees and external parties in a professional, courteous manner
• Proficient computer skills including Word, PowerPoint, Excel, Outlook, Adobe, InDesign with ability to learn new software
• Well-organized, dependable, detail-oriented with excellent follow-up, problem-solving skills
• Must possess excellent verbal and written communication skills
• Ability to adapt quickly to changes in priorities
• Strong customer service skills and high degree of confidentiality

Corporate Core Values

Integrity

• Treat other with respect
• Be honest in all endeavors
• Be humbled and hold yourself accountable
• Commit to transparency and doing what is right
• Unite behind the company's goals and objectives

Leadership

• Lead by example
• Accept responsibility for yourself and your team
• Be strategic
• Listen well
• Seek to understand

Teamwork

• Inspire others with excellence and collaboration
• Have passion for your work
• Care intensely about company success
• Have a positive attitude
• Promote a safe working environment

Innovation

• Seek practical solutions
• Challenge prevailing assumptions
• Strive to continuously improve
• Do more with less
• Be catalysts for change

Ownership

• Be egoless when searching for the best ideas
• Share information openly and proactively
• Take ownership of our responsibilities
• Be good stewards of corporate assets
• Challenge the status quo with a positive and optimistic mindset

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Clarksburg, WV 26301: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Administrative Assistance: 1 year (Required)

Work Location: One location

ohsreunions.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ohsreunions.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, ohsreunions.com is the ideal place to find your next job.