JOB DESCRIPTION

The Executive Assistant/Sales (EAS) helps the Sales Manager (SM) with all administrative tasks to keep time freed up to lead and train the sales team. The EAS is to manage data collecting & reporting, lead distribution, project intake, emails, phone calls, schedules & scheduling, and clerical tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

WEEKLY EXPECTATIONS

• Material Ordering (Flyers, Folders, Bow materials, Cell Break Kits, etc.)
• Organizes physical space and materials
• Completes applications for sales events
• Schedules appointments with customers & team members
• Communicates on behalf of the SM between customers & other employees which includes reading, sorting, and replying to emails & phone calls
• Collects data & fills out the sales scorecard for each of the Legacy Solar sales team members
• Completes Accountability Check for each Legacy Solar sales team member
• Creates and maintains weekly schedule for SM
• Maintains an Action Item list for the SM to complete
• Organizes, attends, and assists with the following: Sales Meetings, Individual Team Member meetings, & Sales Events
• Manages the Closing Paperwork Process

MONTHLY AND QUARTERLY EXPECTATIONS

• Makes travel arrangements and provides detailed itineraries
• Arranges for meals/snacks to be provided for at various team meetings and functions
• Other duties as assigned by the SM

LEADERSHIP STRUCTURE

• Reports directly to the Sales Manager

SUCCESSFUL CANDIDATES

• High School diploma or GED
• Previous higher level Assistant experience
• Excel &/or Google sheets proficiency
• Monday.com or similar CRM experience (preferred)
• Maintain managing sensitive matters with confidentiality and discretion; Office gossip will not be tolerated in any way
• Highly organized
• Strong computer skills
• Must not be intimidated by open ended tasks
• Advocate on behalf of the team needs and their own needs
• Have a growth mindset that allows them to actively search for opportunities to improve, be challenged, and succeed
• Seek to understand themself, customers, and other employees with a humble and positive attitude
• Are conscientious in order to prioritize details, stay organized, and communicate precisely

COMPENSATION AND BENEFITS

• Full-time 40 hours per week
• $20-$22/hour (based on experience)
• Company laptop
• Cell Phone or Phone Stipend

After 90 days of employment:

• 2 weeks paid time off (Can be used for sick or vacation time)
• 9 paid holidays per year

Starting the 1st of the month following 30 days of employment, eligibility for:

• Company paid Health Insurance: 80% paid in 1st year; 90% paid in 2nd year; 100% paid in 3rd year and in subsequent years
• Company paid Term Life Insurance
• Dental, Vision, Voluntary Life Insurance; paid fully by employee

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Legacy Solar, LLC follows all CDC guidelines.

Ability to commute/relocate:

• Towanda, IL 61776: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Please describe your organizational skills.

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 2 years (Required)
• Google Suite: 2 years (Preferred)
• Monday.com: 1 year (Preferred)
• Assistant: 2 years (Required)

Work Location: One location

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