Confidential District Secretary
District Secretary/Registrar

The person in this position performs a wide variety of highly complex duties requiring an elevated level of responsibility and critical thinking skills; demonstrates sound decision-making and good judgment with appropriate human interaction skills, while maintaining strict confidentiality on all matters.

Responsibilities

• Manage student information system, such as daily attendance, creating reports for attendance
• creates state and federal reports
• maintains student cumulative files and other duties related maintain student records
• Responds to correspondence, memos and forms
• Acts as District receptionist, greeting parents and students in a friendly and professional manner, offering assistance as needed.
• Maintains and updates communication systems such as Remind, social media and other parent communications.
• Check frequently the levels of office supplies and place appropriate orders
• Maintains online substitute platform and provides training as necessary to staff and perspective substitutes
• Use discretion and maintain confidentiality as appropriate when communicating with others regarding personnel, District and student information
• Knowledge and experience in the use of computer programs and tech applications such as word processing/spreadsheets/database applications. Willingness to learn new programs as they are required by the District
• Must be able to type accurately at 40-70 works per minute
• Must have positive and proven work ethics. Must be able to establish and maintain required timelines to accomplish assigned duties, and be able to multi-task and accomplish job duties with minimum supervision and multiple interruptions.
• Fingerprint clearance required
• CPR and First Aid Training required (can be provided on the job)
• Spanish language fluency is a plus

Related keywords: administrative assistant, office assistant, secretary, clerical

Job Type: Part-time

Pay: From $20.36 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Overtime

COVID-19 considerations:
All district employees and students are required to wear masks/face coverings while on the school campus. The district follows COVID-19 guidelines established by the California Department of Public Health and the County of Sonoma.

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: One location

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