BioIVT is a leading provider of control and disease state samples (human/animal tissues, cells, blood, other biofluids). Combining technical expertise, exceptional customer service, and unparalleled access to biospecimens, BioIVT partners with scientists in ELEVATING SCIENCE.

Position Summary:

The successful candidate will possess strong organizational, analytical, and administrative skills to provide full scope of executive assistance to Senior Executive Leaders. They will provide administrative support to the Company’s initiatives, handles multiple projects simultaneously, and quickly learns about the procedures involved in the administration of plans. They will be resourceful, passionate about making others more efficient, have excellent organizational skills and the ability to be agile. This position can be remote or site based.

Responsibilities:

• Conserves Executive’s time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, external clients, vendors, and stakeholders.
• Manages calendars that change often and require coordination and sensitivity, screens requests for meetings.
• Ability to maintain strict confidentiality.
• Plans, organizes, and schedules meetings and events with individuals or large groups.
• Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign small catering contracts as allowed by company policy.
• Screens incoming correspondence and responds independently when appropriate.
• Prepares documents, meeting agendas, meeting minutes, develops, and modifies new and expecting PowerPoint presentations, and spreadsheets for approval.
• Makes travel arrangements and prepares itineraries for travel within the U.S. and internationally; changes travel schedules, flights, hotels, and rental cars during normal business hours and also off-hours as needed.
• Reviews and processes expense reports. Provides other general administrative support, such as ordering supplies, filing, scanning, and copying.
• Works proactively and creatively in finding solutions and achieving goals in the face of unexpected challenges.
• Works with staff on functional projects and special reports.
• Maintains organizational charts, phone lists and files.
• Partners with corporate administrative professionals in order to manage competing needs.
• Completes all other position related duties as assigned or requested.

Experience Qualifications:

• Minimum 7+ years’ experience as an administrative assistant/senior administrator, supporting senior executive(s) in a large multi-national company.
• High school degree or equivalent combination of education and experience.
• Experienced in independently managing multiple concurrent tasks and meeting rigid deadlines.
• Must be proficient in spreadsheet, presentation, & email software such as MS Word, Excel, PowerPoint, Outlook, and general MS Windows operations.
• Must present a high degree of professionalism in both written and verbal communication, as this role is an extension of the functions and the executives.
• Strong problem-solving skills and reasoning to solve administrative issues.
• Positive, “can-do” attitude.
• Customer/client focused.
• Able to learn the executives’ primary business objectives, and through this understanding is able to anticipate administrative needs of the executives.
• Excellent attention to detail.
• Exceptional written and oral communication skills.
• Able to handle confidential material in a professional manner.

We offer a comprehensive benefit package for eligible team members including medical, dental, vision, short-term/long-term disability, life insurance, hospital indemnity and accident insurance. We also offer a generous retirement plan with a company match. Eligible employees also enjoy competitive time-off policies. We are a collaborative environment that promotes growth from within. Enjoy company-sponsored events for the entire team!

We can’t wait to work with you!

We are an equal opportunity employer.