Requirements

• Two+ years of progressively responsible office environment experience in a property management company.
• Congenial disposition, accounting capabilities, excellent communication, and organizational skills.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Extremely dedicated and independent thinker, accomplishing projects from start to finish and soliciting feedback to improve performance.
• Intermediate to advanced skills with Microsoft Office Suite, the capability of learning new software quickly, and the ability to operate various office equipment.

Job Duties

• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination, and filing/copying.
• Code invoices for payment. Research any past-due invoices. Prepare purchase orders.
• Help with construction contracts, the bidding process, and management of project costs.
• Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
• Plan tenant events and prepare quarterly newsletter.
• Work with tenants, building maintenance staff, and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and tenant construction certificates of insurance.
• Perform any additional duties assigned by the Property Manager and other company management.