Human Resources Manager/Director

Hebron Savings Bank is a robust and profitable community bank that offers an exceptional career opportunity for an enthusiastic, outgoing HR professional with a strategic outlook and the ability to function as a hands-on generalist.

The professional will encourage a positive and productive company culture while leading the HR team. They will partner with bank leaders in employee relations, recruitment & talent management, compensation & benefits/payroll administration, employee development & training initiatives, and legal compliance.

We are looking for candidates with the following:

• Highly developed professional level of interpersonal skills practicing empathy, integrity, and objectivity;
• Practices sound judgment, exercises critical thinking and attention to detail;
• Self-directed nature; along with the ability to establish and maintain cooperative working relationships;
• Bachelor’s degree in Human Resources or related field, along with a minimum of 5+ years of progressive HR management experience.
• SPHR certification is preferred but not required.

Competitive compensation and benefits package, including medical, dental, vision, life, and disability coverage, and generous matching 401(k) retirement plan and paid time off program.

Equal Opportunity Employer/ADA Compliant

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Position Description

POSITION TITLE: Human Resources Manager

DEPARTMENT: Human Resources

ACCOUNTABILITY: Chief Financial Officer

Scope of Responsibility: The primary responsibility of the Human Resources Manager is to oversee the development, coordination, and execution of human resource and training related functions within the bank, including but not limited to the following:

Duties & Responsibilities:

1. Planning, developing, coordinating, and managing the human resource and training related functions within the bank through the management of the human resources department staff;

2. Maintaining confidential and positive employee relations by demonstrating respect, objectivity, and teamwork in all interactions with coworkers; ensuring confidentiality of employee information; planning and implementing various employee relations/satisfaction initiatives;

3. Managing the recruitment process and providing recruitment services to hiring managers by:

• Receiving, reviewing, and organizing resumes and applications;
• Screening candidates, coordinating interviews, extending offers, and communicating with candidates;
• Advertising job vacancies internally and externally and performing qualified candidate searches utilizing classified ads, internet recruiting services, and other professional resources;
• Conducting background checks and employee eligibility verifications;

4. Overseeing the establishment and maintenance of employee personnel files in compliance with applicable legal requirements. This includes both paper files and the ADP/HRIS;

5. Ensuring the timely updating of human resource documents and database records, such as, service date/turnover list, employee staff lists, organizational charts, employee handbook, etc.;

6. Ensuring that new employee orientation information is complete and required documents are returned timely, including payroll tax withholding & direct deposit forms, Employment Eligibility Form I-9 with appropriate documents, and other bank policy acknowledgement documents;

7. Providing guidance and expertise with the ADP Work Force Now portal, to include: hiring and terminating employees, updating status and employment data changes, processing benefit enrollments & beneficiary changes, monitoring ADP timecard exceptions and following up with Time & Attendance Supervisors and employees, processing biweekly payroll, updating Time Off policies and balances and other year-end processes;

8. Managing the 401k retirement plan, to include: new participant & semi-annual enrollment procedures, calculating and submitting biweekly employee and safe harbor matching contributions to Nationwide, facilitating new participant loan and payoff requests, ensuring that payroll is appropriately updated, handling participant disbursement requests, and distributing plan information in compliance with ERISA guidelines;

9. Coordinating annual benefit plan, human resource, and payroll audit tasks with external auditors;

10. Providing customer service for both internal and external customers for human resource related inquiries or requests;

11. Negotiating, evaluating, and administering benefit contracts as needed;
12. Managing the benefits administration responsibilities, to include preparing benefits enrollment information packets for newly eligible employees, preparing annual open enrollment communications, answering benefit related questions and assisting employees in facilitating changes as needed; reviewing and reconciling benefit invoices and transactions;

13. Ensuring the accuracy and timely posting of payroll and benefit general ledger journal entries;

14. Evaluating and maintaining bank wide employee performance evaluation and salary administration programs;

15. Maintaining the Employee Handbook; preparing and distributing employee handbook revisions via ADP WFN Portal;

16. Coordinating with managers to provide guidance and support in handling disciplinary and counseling issues, as well as terminations to ensure compliance with policy and legal requirements;

17. Maintaining current knowledge of Equal Opportunity (EEO)and affirmative action guidelines, and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Fair Labor Standards (FSLA), along with employment trends and best practices;

18. Consulting with legal counsel regarding policies and employment related issues as they arise, and communicating with Executive Management timely;

19. Preparing, maintaining, and communicating annual Affirmative Action Program updates;
20. Assuming other duties as assigned.

Contacts:

The incumbent of this position will work closely with the human resources department staff, senior management, department/branch supervisory & management personnel, new and existing employees, as well as, external applicants and audit firms for the purpose of coordinating and executing all human resource related tasks. Consult with legal counsel or governmental agencies on employment related issues as needed.

Knowledge, Skills & Experience:

• Bachelor’s degree in Human Resources or comparable work experience in the human resources field
• Minimum of 5+ years working experience in payroll, benefits administration, and/or other human resources related areas. SPHR certification preferred.
• Knowledge of state and federal employment laws and regulations.
• Maturity and discretion to work with highly confidential information.
• Excellent demonstrated written and verbal communications.
• Professional level of interpersonal skills practicing empathy, integrity, and objectivity.
• Self-directed nature with the ability to work independently.
• Practices sound judgement, exercising critical thinking and attention to detail skills.
• Ability to establish and maintain cooperative working relationships in a team environment.
• General understanding of accounting debits & credits.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit or stand for prolonged periods, reach with hands and arms, stoop, kneel or crouch. The employee must occasionally lift and/or move up to 15lbs. Vision abilities required include close vision, distance vision, and peripheral vision. Employee will need to be able to do close up paperwork and view computer screens.

EEO Statement:

Hebron Savings Bank provides equal employment opportunities to all employees and applicants without regard to unlawful considerations of race, creed, color, national origin, nationality, ancestry, age, sex, familial status, marital status, domestic partnership, affectional or sexual orientation, gender identity or expression, liability for military service, mental or physical disability or perceived disability, and any other classification protected by applicable state and federal laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Hebron Savings Bank expressly prohibits any form of workplace harassment or unlawful discrimination against individuals on the same basis as outlined above.

Job Classification: Exempt

Draft/Revision Date: 02/27/2023

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay

Work Location: One location

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