Office Manager

Harvard Chabad is seeking an organized, resourceful, and enthusiastic Office Manager for our fast-paced and mission-driven organization.

The Office Manager is essential to the success of our team. In this role you’ll be responsible for managing day-to-day office activities, creating a positive and calm environment, keeping impeccable records, and ensuring the office remains meticulously organized. You’ll work beside the Executive Director, and at times will expand beyond office administration to provide support for operations and daily and special events. To be successful in this role you’ll need to be a self-starter who can prioritize important work and address things quickly.

Daily Responsibilities Include:

• Handle office correspondence (mail, phone, and email)
• Support Executive Director and Team in all administrative tasks
• Record accurate and comprehensive meeting notes, and take dictation as needed
• Manage schedules and set up meetings
• Maintain comprehensive database system
• Devise and maintain office filing system
• Keep inventory of office supplies and order as needed
• Oversee and respond to student support requests
• Work closely with book keeper to maintain a multi-million dollar operating budget
• Receive, record, and process incoming donations
• Proactively identify emerging needs and develop plans to address them
• Some content support as needed, including website updates and support in development of the annual report

The Perfect Candidate Will Show:

• Outstanding organizational skills
• Meticulous attention to detail
• Ability to multitask and prioritize daily workload independently, meeting deadlines in a fast-paced environment
• Proven ability to follow up and follow through successfully
• Strong written and verbal skills
• Ability to work both independently and collaboratively on projects
• Flexible with a creative, strategic approach to work
• A can-do attitude
• Excellent computer literacy skills, including Microsoft Office and Google suite;
• a plus if you have experience with QuickBooks, graphic design tools (Canva, etc.), and managing social media channels
• Experience working in a non-profit helpful but not required

Education:

• Bachelors

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1-2 years of professional experience preferred?

To apply, please send a cover letter and resume.

About Harvard Chabad
Harvard Chabad is the non-profit parent organization for four active student centers, a community center, and a thriving preschool. It is responsible and overseas many weekly programs, frequent social events, academic lectures, classes, volunteer opportunities, and much more.

Harvard Chabad is a place where Jews of all backgrounds and degrees of observance enjoy exploring their Jewish heritage in a warm, welcoming and non-judgmental environment. Thousands of students have had their connection to Judaism deepened through our work, and we continue to serve as a premier model in engaging the students of this generation.
www.chabadharvard.org

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Cambridge, MA 02138: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Management: 1 year (Preferred)

Work Location: In person

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