Maui Preparatory seeks a Receptionist/Administrative Assistant to Head of School that will manage a busy school office and provide crucial support to the School’s administrative staff. Using strong organizational skills, meticulous attention to detail, a cheerful, flexible, positive attitude with strong social skills, the ideal candidate will have prior office experience. Is responsible for confidential and time sensitive material.

Base Pay: $20 per hour

Responsibilities

● Positively represent Maui Preparatory by answering phones, greeting visitors, responding to information requests; producing routine correspondence and mailings

● Collect daily attendance information and create and distribute attendance reports

● Maintain security procedures for visitors and students

● Assist the school with sick and/or injured students

● Track potential students from inquiry through admission, keeping track of application materials throughout the process

● Sort and distribute incoming mail

● Manage office supply inventory, restock copiers with paper, order maintenance supplies

● Provide logistical support for meetings and events by scheduling, ensuring that appropriate resources (conference lines, refreshments, taking notes etc.) and materials are in place; troubleshooting technology issues

● Process all-school mailings

● Reporting to the Head of School (HOS) for schedules, and any other duties or tasks assigned by HOS.

● Problem solve during demanding and busy times.

Qualifications

● Positive and cheerful demeanor with the ability to thrive in a small, collegial, and often busy school office

● Enjoy working with students from ages Preschool to High School

● Effective time-management skills with an ability to plan workflow,handle multiple tasks simultaneously and assume responsibility for completing projects

● Ability to work independently and be proactive to see what needs to be done before being asked

● Proficiency in Microsoft Office and Google Docs applications, and ability to quickly learn other school-related software, including Databases such as Boonli (Lunch and aftercare database).

● Strong oral, written and phone communication skills is a plus

● Ability to write business correspondence and other basic documents in a timely, clear and concise manner (Great communication skills)

● Relevant office experience required

● Maintains a strong work ethic including strong time management, organizational and confidentiality

About Maui Prep’s SCHOOL GOALS AND PURPOSES

The Maui Preparatory Academy program serves the needs, interests, and

abilities of children in grades Preschool–12 whose educational goals include

college-level academic work. The program is designed for students who

seek a challenging learning environment with behavioral expectations at

the same challenging level. The school provides a structured transition

through the period of physical, emotional, and intellectual development

between childhood and adolescence.

Maui Prep’s program serves the dual role of preparation for the immediate

and well-defined future of the next grade and the largely unknown years to

come. We attempt to include in our offerings experiences that help

individuals accept changes in themselves and others. As a result, academic

development and personal development go hand-in-hand as equal partners.

Non-Discriminatory Statement:

Maui Preparatory Academy is an equal opportunity employer. We will not

discriminate and will take affirmative action measures to ensure against

discrimination in employment, recruitment, advertisements for

employment, compensation, termination, upgrading, promotions, and

other conditions of employment against any employee or job applicant on

the basis of race, color, gender, national origin, age, religion, creed,

disability, veteran status, sexual orientation, gender identity or gender

expression.

L2

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Work Location: One location

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